Administrative Assistant – ROSL ARTS


Personal Specification


As the ideal candidate you are creative, enthusiastic, articulate, methodical and possess the following qualities and qualifications:




-       Educated to degree level

-       Excellent verbal and written communication skills, including imaginative copy-writing & accurate proof-reading

-       Keen demonstrable interest in and knowledge of at least two of the art forms in which ROSL ARTS operates: classical music, visual arts & literature

-       Highly developed IT skills in MS Office and ideally some experience of design packages eg Quark Express,  Adobe Photoshop, InDesign

-       Ability to multi-task and prioritise within a range of diverse tasks

-       Hands-on approach and willingness to participate in all aspects of ROSL ARTS

-       Ability to read music




-       Experience of general administration in a similar small-scale arts organisation

-       Experience of working as part of a small team in a fast-paced office environment

-       Working knowledge of the classical music industry


Job Description


Key responsibilities


-       Event organisation:

Liaison with concert halls, musicians, authors, photographers caterers, temporary staff. Travel arrangements.


                        ROSL Over-Seas House London and Edinburgh Concert series

           (Spring and Autumn)

           Edinburgh Festival Fringe Concert

                     (50 concerts/events in 18 days annually in August)

           Lunchtime Concerts

                      (venues include St Martin in the Fields/St James’s Piccadilly)

           Wigmore Hall: Monday Platform series (2 concerts per annum)

           Concerts at UK Festivals/ Regional venues

           Concerts at Commonwealth Festivals/Venues 

                        CD launches at Over-Seas House  London     

                        Book Events & Lectures series (Spring and Autumn)


-       Exhibition organisation:

Liaison with artists, galleries, couriers, framers, photographers, caterers, temporary staff. Travel arrangements.


ROSL/Over-Seas House London and Edinburgh solo/group exhibitions (c 12 per annum)

Scholars Exhibitions (3- 4 annually at UK Galleries and Visual Arts Festivals)


-       ROSL Annual Music Competition & ROSL ARTS Commonwealth Music Scholarships:

Liaison with musicians, adjudicators, photographers, piano tuners & instrument hire companies, venue staff.


                        Processing of entry forms

                        Audition timetabling (ROSL Over-Seas House)

                        Final concert (Queen Elizabeth Hall – May)


-       ROSL ARTS Visual Arts Scholarships/Residencies:

Liaison with artists, selectors. Travel arrangements.


-       ROSL Over-Seas House Office/Financial administration


                        Box office

Cash/Cheque/Credit Card handling

                        (Box office, sales of CDs, Books, Art Works)

                        Payment of Fees/Expenses to musicians, adjudicators etc

                        Petty Cash


Additional responsibilities


-       assist with front of house/stage management for all ROSL ARTS events

-       assist with installation of exhibitions

-       assist with production of brochures and programmes

-       assist with database maintenance & development, mailings



Salary and Benefits


The salary for the post is £23,000 per annum. There are 20 days holiday per year. After passing three months probation you will be auto enrolled in ROSL Pension Scheme and also eligible for a Season Ticket Loan. After one year’s service you are eligible to join the ROSL’s private health care scheme.


Working hours are 10am-6.00pm 5 days a week. Regular evening and occasional weekend work is required. There are no overtime payments, but time off in lieu may be given at the discretion of the Director of Arts.




The deadline for applications is 3  July 2015. Only applicants called for interview will be contacted.


First interviews will be held on 8 and 9 July Second interviews will be held in the morning of 14 July. Applicants must be available for all these specified interview times.


Please apply in writing with cv and covering letter/statement addressing job description and personal specification to:


Roderick Lakin MBE

Director of Arts

Royal Over-Seas League
Over-Seas House
Park Place
St. James's Street

London SW1A 1LR

Email Applications should be sent to 









To download the brochure and application form for the 2015 Pettman/ROSL ARTS international scholarship for a New Zealand chamber ensemble please click both links below and read carefully.  


Click here to download the 2015 Pettman/ROSL ARTS International Scholarship brochure


Click here to download the 2015 Pettman/ROSL ARTS International Scholarship application form







The winner of the 2014 Pettman/ROSL ARTS International Scholarship is the cello quartet QUATTRO (Catherine Kwak, Jacky Siu, Sam Lucas, Alexander Arai-Swale) from the University of Waikato Hamilton

To download the press release click here




“The Royal Over-Seas required to encourage the arts particularly amongst the young people of the Commonwealth” Royal Charter 1960


For over 50 years ROSL ARTS has developed a diverse portfolio of activities in music, visual arts, and literature. ROSL ARTS is devoted to the career development of talented young professional artists and musicians from the UK and the Commonwealth, and also presents readings and literary events at its central London headquarters.


The principal ways in which ROSL ARTS supports artists and musicians is through the ROSL Annual Music Competition, ROSL Commonwealth Music Scholarships, and ROSL Commonwealth Visual Arts Scholarships. ROSL ARTS also provides performance and exhibition opportunities for its prizewinning artists and musicians early in their careers, and thus brings their work to the attention of the professional arts community, the media, and the general public.


ROSL ARTS is supported by the membership and clubhouse operations of the Royal Over-Seas League and the ROSL Golden Jubilee Trust Fund (registered charity no 306095), as well as donations and sponsorship from many sources: businesses such as Harrods Bank and Coutts & Co; charitable trusts including the John Ellerman Foundation, the Rayne Foundation, the Underwood Trust, the Weinstock Fund; numerous private benefactors; the Friends of ROSL ARTS.


ROSL ARTS has collaborated and received support from the national arts councils of several Commonwealth countries, the British Council, Visiting Arts and UK regional arts boards. ROSL ARTS has collaborated with the Foreign and Commonwealth Office in presenting outstanding young Commonwealth artists and musicians at the biennial Commonwealth Heads of Government Meetings.